CASA For Children, Inc.
Published
January 26, 2019
Location
Portland, Oregon
Job Type
Salary or Pay Details
$38,000 - $40,000 starting range for annual compensation. Full time, non-exempt position,

Description

Recruitment Coordinator

Agency Description:
CASA for Children (CASA) is the largest organization of its kind in the State of Oregon. We support nearly 490 volunteer court-appointed special advocates (CASAs) who serve and advocate for the best interests of abused, neglected and abandoned children under the protection of the Juvenile Dependency Court. This year nearly 1,100 children will benefit from their tireless and tenacious work.

CASA is deeply committed to advancing diversity, equity and inclusion at every level. We seek applicants who share that passion, who have lived and/or professional experience advancing equity, and who will help us as a dominant culture organization continue to learn and grow.

Locations:
Multnomah County: (located in Main office)
Donald E. Long Juvenile Justice Center, 1401 NE 68th, Portland, OR 97213

Washington County
230 NE 2nd Avenue, Suite I, Hillsboro, Oregon 97124

Columbia County
2514 Sykes Road, St. Helens, Oregon 97051

Job Type:
1 FTE, Non-Exempt – 40 hours per week, some flexibility in days/times

Position Description:
The Recruitment Coordinator oversees volunteer recruitment efforts for Multnomah and Washington Counties, collaborating with the Training/Recruitment Manager and Program Director to establish measurable goals in accordance with the strategic plan. This position recruits and screens a diverse, high quality pool of prospective volunteers to serve as Court Appointed Special Advocates, or CASAs, who advocate for children in the foster care system.  The position focuses on increasing community awareness of CASA through a variety of outreach efforts; it is the first point of contact for prospective volunteers or those seeking more information about CASA for Children, Inc. and maintains communication with prospective volunteers from first contact until they have completed an application.

Compensation:
Starting range is $38,000-$40,000, commensurate with experience. Compensation includes a benefits package with medical, dental, flex, disability, retirement, and generous Paid Time Off and holiday schedule.

Recruitment

  • Develop and implement innovative strategies to reach a broader pool of potential advocates, enlisting help of former and current CASAs.
  • Community Outreach: Build relationships/partnerships with area businesses and service organizations and community leaders to recruit CASA volunteers and increase awareness of the CASA mission in diverse communities in Multnomah, Washington Counties. Special focus given to recruitment of more male identifying, black and African American, Latinx, and LGBTQ+ volunteers.- Host/staff tables or booths at community events and volunteer fairs
    - Conduct speaking engagements at philanthropic and religious organizations and
    businesses
    - Record PSAs and interviews on local radio stations
    - Attend Chamber of Commerce and community partner meetings
    - Attend networking events
    - Distribute posters / flyers
  • Advertising / Social Media: Collaborate with the Director of Development & Communications to identify PR and advertising opportunities to increase community awareness of the CASA program and generate volunteer interest.
    - Spearhead efforts to place ads and articles in local publications
    - Work with Administrative Assistant for Recruiting and Training to increase recruitment
    related social media presence
  • Respond to initial inquiries about CASA
    - Respond to initial e-mail and phone inquiries from prospective volunteers
    - Maintain contact with potential CASA from initial inquiry until application is received
    - Update volunteer information in database with each subsequent contact
  • Orientations: Conduct monthly orientation meetings and special recruitment activities for prospective volunteers. Offer individual orientations as needed.
    - Develop an annual orientation schedule for Multnomah and Washington Counties
    - Maintain email communication with registrants
    - Conduct orientations
    - Follow up with attendees
    - Assist Training/Recruitment Manager in evaluating and screening prospective volunteers

Other Duties

  • Data Tracking/Reporting
    - Collect and analyze statistics pertaining to recruitment, use data to inform active efforts
    - Provide Training/Recruitment Manager. Program Director, and Grants Manager with data
    as requested
  • Encouraged to sit on Diversity Equity and Inclusion Committee to ensure recruitment efforts, messaging/collateral are aligned with committee’s work and organization’s goals
  • Design and order print collateral for use in program-wide recruiting (brochures, posters) in collaboration with DEI Committee, Program, and Development staff.
  • Other duties as assigned.

Knowledge/Skills

  • Excellent interpersonal, communication and computer Prior public speaking and presentation experience preferred
  • Proficiency with Microsoft Office Suite, Google Mail, Google docs, and Social media
  • Familiarity and/or ability to work with other computer applications and databases
  • Ability to work independently, be self-directed
  • Ability to work with many different people/communication styles
  • Willingness to participate as a team member
  • Detail oriented and ability to manage multiple tasks simultaneously
  • Ability to appropriately handle confidential material/information

Education and Work Experience:

  • College degree preferred
  • Previous experience with CASA organization valuable
  • Minimum 2 years working experience with similar job duties

Other Requirements:

  • Employment is contingent upon the successful completion of criminal justice and DHS abuse registry background checks
  • Proof of U.S. residency required
  • Valid driver’s license, reliable automobile transportation and adequate insurance
  • Required completion of the CASA training program within the first 120 days of employment
  • Required completion of CASA for Children’s “Knowing Who You Are” anti-bias training in earliest available class

Other Benefits

Summary of Benefits 2018-19

Medical & Dental Benefits, plan year 11/1-10/31
CASA offers two medical plans and one dental plan from Kaiser Permanente.  CASA pays 100% of employee premiums for those working 30+ hours per week* Premiums for part-time employees working 20 or more hours are paid on a pro-rated basis.  Employees may cover spouses and dependent children under CASA’s group policy at their own expense.

  • Medical -Standard
    -Office visits - $40 Deductible - $2,000, Out of Pocket max - $7,350
    -Brand drugs - $60
    -Alternative Care, $1,000 benefit (combined):
    -Chiropractic, Naturopathic, Acupuncture - $20, Massage Therapy - $25, Vision Hardware benefit and routine eye exam - $200 every 2 years
  • Medical-Added Choicewith slightly higher co-pays and deductibles, you are able to use providers outside the Kaiser network. *Employees are responsible for a portion of the monthly premium with this plan.
  • Dental
    -Office visits - $10 Deductible - $0, Preventative – 100% covered, Basic – 80% covered, Major – 50% covered-$1,000 annual benefit maximum

Life Insurance/AD&D, Short-Term Disability, Long-Term Disability, plan year 1/1-12/31

Coverage is provided through Mutual of Omaha.  All regular employees working at least 20 hours per week are eligible after 90 days of employment. CASA pays 100% of premium.

  • Life/AD&D - $25,000 term life insurance benefit and AD&D benefits
  • Short-Term Disability – After 14 days of total or partial disability, the monthly benefit is equal to 60% of employees’ monthly pre-disability earning to a maximum of $3,000.
  • Long-Term Disability - After 90 days of total or partial disability, the monthly benefit is equal to 60% of employees’ monthly pre-disability earnings to a maximum of $3,000.  Benefits are payable for up to 60 months.

Retirement
CASA’s retirement plan is managed through payroll provider ADP

401(k) Tax Deferred Annuity Retirement Plan:
Employees are automatically enrolled in CASA’s 401(k) Retirement Plan at the minimum contribution rate with online access to make changes and manage their account. Employees are eligible for the plan the first of the month following six months of continuous employment.  CASA will match employee contributions dollar for dollar up to 5% of annual salary.  The employer match is made with each semi-monthly payroll.  Employees are fully vested in the plan after 4 years of employment.

125 Flexible Benefits Plan, plan year 6/1-5/31*
The 125 plan, also known as a cafeteria plan, is offered through Allegiance Benefits.

CASA administers a 125 Flexible Spending Plan for all regular employees. Maximum contributions:
- $2,600 - unreimbursed medical expenses
- $5,000 - unreimbursed dependent care expenses

*Elections are loaded to a debit card to minimize the need for out-of-pocket reimbursement.

CASA pays 100% of the administrative and debit card fees and has a 90 day grace period following the end of the plan year to use benefits from a prior year.

Vision Plan, plan year 1/1-12/31
Superior Vision is a supplementary vision care provider to allow employees the flexibility of going outside of Kaiser for exams, frames.  Employee’s pay 100% of the monthly premium.
-Co-pay - $10
-Exam, lenses (incl. contact lenses) – every 12 months, Frames– every 24 months
-Inexpensive per payroll deductions (pre-tax):

  •  Employee only $2.89
  •  Employee/spouse $5.70
  •  Employee/family $8.50

PAID TIME OFF
CASA awards all paid time off at the beginning of the fiscal year (or the employee's initial start date) according to employees’ tenure.  40 hours can be carried over to the next fiscal year. Hours are based on full time employees.  Part-time employees receive prorated hours.

  • 0 – 2 yrs = 20 days (160 hours)
  • 2+ - 3 yrs = 21 days (168 hours)
  • 3+-4 yrs = 22 days (176 hours)
  • 4+-5 yrs = 23 days (184 hours)
  • 5+ yrs = 25 days (200 hours)

COMPASSIONATE PTO BANK
Any PTO in excess of the 40 hour maximum is moved to a PTO Bank to hold for employees experiencing unexpected or catastrophic incidents that would otherwise require unpaid time.

Holidays/Other Days – Total of 18 Days
CASA offers 14 paid holidays a year, Birthday off, 3 additional days around calendar year-end

Mileage reimbursement for travel on behalf of CASA (outside of commute)
Paid at the 2019 IRS rate of .58/mile

This document is provided as a summary only.  Specific details and guidelines for each plan are available through the summary plan documents and may change periodically.

How to Apply

Application Procedure:

  • Email resume, cover letter indicating where you heard about the job to: jobs@casahelpskids.org  Re: Recruitment Coordinator
  • Deadline to apply: 5 pm, February 13, 2019.  Applicants are encouraged to apply early for the highest consideration, resumes will be reviewed as they are received.  NO PHONE CALLS PLEASE

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